Solution
A budget per building, spent by the people on site
A managing agent runs many buildings, each with its own budget, its own suppliers and its own owners asking where the money went. A card per property, restricted to approved suppliers, answers that question at the moment of spending rather than at the quarterly report.
Updated
At a glance
- Scope
- One budget and card per building
- Restrictions
- Approved supplier allow-list
- Limits
- Per transaction, per month, per manager
- Reporting
- Per property, per supplier, per period
Updated
The problem is attribution, not fraud
Most property spending is legitimate and still impossible to report cleanly, because a manager covering six buildings pays for all of them from one card and sorts it out later from memory and receipts.
A card per property makes the attribution automatic: the budget the payment came from is the building it belongs to, recorded at authorisation.
The supplier allow-list does the rest, keeping spending inside contracts the owners have already approved.
- Site managers hold cards against the buildings they cover, not a shared one.
- Owners can be given read-only visibility of their own property's spending.
- Budgets reset monthly, with unused amounts rolled over or returned.
Setting it up
- 01
One budget per building
Loaded monthly from the service charge, per property.
- 02
Approve the suppliers
An allow-list per building or per category of work.
- 03
Issue cards to site staff
Each card bound to the properties that person covers.
- 04
Report without chasing receipts
Every transaction already carries the property and the supplier.
Details
- Cards per manager
- One per property covered, or one multi-property card
- Supplier scope
- Allow-list by merchant or category
- Approval
- Limits set the threshold; above it, a request
- Roll-over
- Unused budget carried or returned per period
- Owner access
- Read-only reporting per property
- Integration
- Budgets loaded by API from the accounting system
Questions about this
Which industries does 7Konto support?
Retail chains, restaurants and HORECA, hotels, corporate meal programmes, employee benefits and fuel cards, cashless events, coalition loyalty, property management, campus environments, and e-commerce merchants who want closed-loop alongside their PSP.
Who is 7Konto for?
Businesses that want to accept internal balances, gift cards, coupons or B2B2E accounts: retail chains, restaurants, hotels, corporate meal programmes, benefits providers, event organisers, coalition loyalty operators, property managers and campuses — plus the banks, PSPs and acquirers who want to offer all of that to their merchants.
Put a budget on every building
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